Thank you for your interest to participate in CascadiaFire.
Here are some of the most commonly asked questions about the CascadiaFire gathering. If you don’t find an answer to your questions, please don’t hesitate to contact the Registration team. Choose from a category below, or view ALL of the questions.
- All
- ARRIVAL / DEPARTURE
- BEHAVIORAL POLICIES / PRACTICES
- CAMPING / FACILITIES
- FOOD
- MUSICAL INSTRUMENTS
- PARTICIPATION / ACCESSIBILITY
- PHOTOGRAPHY / VIDEO / CELL PHONES
- REGISTRATION
- SELF-HEALING TEMPLE
- SUPPLIES / ACCOUTREMENTS
We celebrate CascadiaFire at Camp Clark on the majestic Oregon coast, near Cape Lookout. Precise directions will be emailed to registered participants shortly before the event. Driving is easy and beautiful. Bicycling is exhilarating, spacious and refreshing. Ride sharing is encouraged.
Preregistration through this website is required for participation in CascadiaFire. There will be no options for onsite registration or payment. Space is limited and interest is strong so you will want to register early and join the co-creative process.
Pets are not allowed on the site, per the site owner’s policy. No exceptions.
This is a minimal list of supplies you should bring for the gathering.
A more comprehensive list is viewable on the Flowgistics page.
WHAT TO BRING
- Magickal Intent
- Ceremonial items
- Clothing/Adornment — both beautiful and warm
- Musical Instruments
- Enhancements To Share
- Tent, Bedding and Campsite
- Nesting Area items (this is the area that you may create around the fire circle of your own for rest or stargazing)
- Personal Care items
- Personal Beverages and Food
- Functional Tools
WHAT NOT TO BRING
- Pets or other animals
- Firearms, explosives or fireworks
- Illegal substances
- Alcohol or intoxicants
- Candles or incense
Roles:
- SPONSOR: experienced in Fire Circle(s); can sponsor a Friend
- FRIEND: new to Fire Circle community, brought in through and with a Sponsor
- NEWCOMER: new to Fire Circle community, needing a Sponsor; will need to answer question in Registration response box and seek out someone to be a Sponsor
Sponsoring someone at CascadiaFire is a significant act of friendship, responsibility and community. As a Sponsor you are expected to: Be present at the event, for the entire duration of the time that your invited Friend is present. Be clear and explicit with your Friend about our policies regarding what behavior is accepted and avoided at our gatherings; this site’s FAQ section addresses many of the most common concerns. Take responsibility for making sure your Friend learns about our fire circle culture and etiquette. Some key topics include: taking conversations outside the circle, not smoking in or near the circle, leaving intoxicants at home, etc. As a Sponsor you are required to bring your Friend to the Welcoming Circle and Orientation. Walk around the circle with them and explain the architecture, orientation and methods of our sacred space. Check in periodically with your Friend throughout the event, to see how they’re doing and if they need anything. If your Friend needs support during a challenging moment do your best to hold space for them, guide them to a safe place, or otherwise support them.
You are responsible for carrying out these agreements. If you are unable to do so, you are still invited to attend but please do not invite or bring anyone who hasn’t been to a Family of Fire event previously. However, finding another Sponsor for them is an option. Our intention for the CascadiaFire is to have a group of people who co-create the Magick and celebrate the Mysteries in a responsible and respectful way. Sharing these practices and understanding these agreements enables us to move safely into a deeper experience. CascadiaFire is an open community and we are growing together through these shared experiences. Your friends and family are welcome. Sponsorship enriches everyone’s experience and deepens the relationships that are our living community, our Family of Fire and Water in Cascadia.
If you do not have a sponsor, the registration form provides a place to declare your intentions and aspirations. The CascadiaFire event group is a good place to post a request for a sponsor. Connecting and weaving our relationships is a central function of CascadiaFire and the Cascadia Vortex community.
If you are a newcomer or just an enthusiast, be sure to be at the Orientation on Thursday.
Children are central to healthy culture in Cascadia. CascadiaFire will host participatory events for children.
Parents and extended family will coordinate creative, educational and magickal activities during afternoon shared get togethers and nighttime ceremony. Kids activities will be facilitated by CascadiaFire for sharing magick of our children and for supporting the broader community during Quiet Time.
Children are welcome to participate in CascadiaFire events, including nighttime Circle, with responsible supervision.
We share meals at CascadiaFire. Our Food team will co-create meals to provide you with solid nutrition. Not only do hearty meals nourish and ground us for ceremony and creative activities, these shared meals are central to the community building that will grow long beyond this event. Share your bounty during this harvest season.
Those of you inspired to participate in one of the meal preparation and cleanup teams can sign up through the Co-creator Teams spreadsheet or at check-in.
At CascadiaFire we co-create delicious and nutritious meals and invite you to bring what you love to share. Not only do hearty meals nourish and ground us for ceremony and creative activities, these shared meals are central to the community building that will grow long beyond this event. As we celebrate the harvest season together, we will express gratitude for and celebrate the abundance of Gaia, this living planet. Share your bounty of feast, fun, art, music and magick.
Meals happen in several ways at CascadiaFire. A simple meal will be provided on Thursday evening. A sharing table will accept your offerings. We provide lunch and dinner on Friday and Saturday. Basic sustenance will be available for a well-grounded Sunday morning breakfast. Other food will be self-organizing.
Eat, drink, feast and make merry. All acts of love and pleasure are our rituals. We offer healthy and substantial main dishes, salads, fruits, vegetables, meat or fish, and treats in bountiful amounts. Bring foods, drinks and indulgences that inspire and nourish you and your clan. Saturday evening’s feast celebrates Cascadia’s abundance.
Many at CascadiaFire have specific dietary concerns. In respect for these preferences and avoidances, please consider foods for sharing that are free of wheat, gluten, dairy, onions, garlic and added sugar. Any items containing such ingredients need to be prominently labeled with their constituents; so, please bring such labels. BYOB – Bring your own Bread!
Of course, you are encouraged to bring whatever you need for your nourishment at your own campsite. Community potlucks and campsite sharing encouraged.
The Food Altar will be open during the nighttime circle. Contributing substantial food, delicious snacks and nutritious surprises for the Food Altar is essential and separate from the community meals and potlucks.
Camp Clark will provide us with plates, bowls, cups and silverware for our community meals. We ask that all of this stay in the dining hall and as such, you may want to bring your own cup/bowl if you plan to eat by your campsite or just prefer to use. Labeling your personal items is always a good idea.
We will be decorating the nighttime Food Altar. Bring pleasurable and nourishing foods to share as well as decorations, banners and other enhancements. Foods that can be served in bite-sized portions are especially welcome. Previous indulgences include pineapple, chocolate, dipped fruits, non-gluten snacks…
Many at CascadiaFire have specific dietary concerns. In respect for these preferences and avoidances, please consider foods for sharing that are free of wheat, gluten, dairy and added sugar. Any items containing such ingredients need to be prominently labeled with their constituents; so, please bring such labels.
Materials other than glass recommended. No glassware allowed in or around the Fire Circle.
Mobile phone signals at the event site is inconsistent and unreliable.
Phone use at or near the Fire Circle, Nourishment Altar, Gathering Space, Self-Healing Temple or other sacred spaces is strongly discouraged.
Cell phone conversation in the common areas and at campsites should be done with attention to and respect for others.
Photography and video taping of activities and people are not allowed in or around the Fire Circle, Self-Healing Temple or other sacred spaces.
Photography and video taping are allowed in campsites, Gathering Space, workshops and other public areas unless specifically objected to by anyone present; such requests need be honored.
Smoking of cigarettes or cigars is not allowed on the CascadiaFire event site except in clearly designated areas. Please respect the rules of the property and its spaces.
CascadiaFire, Inc. does not condone the use of alcohol or controlled substances in the Fire Circle. Responsible and respectful behavior is central to Fire Circle ethics, self-care and community. Healthy and responsible altered states of awareness will be provided for.
No emergency medical personnel will be present at CascadiaFire.
Emergency Room and Urgent Care facilities are available in Lincoln City and Tillamook.
Samaritan North Lincoln Hospital in Lincoln City.
Emergency Room in Adventist Health in Tillamook.
First aid supplies will be available in the Gathering Hall. Participants are encouraged to bring your own first aid kits and other medical materials.
CascadiaFire, Inc. accepts no responsibility for unauthorized provision of medical services.
CascadiaFire offers a designated sacred site as a Self-Healing Temple. Members of the community are invited to offer support to those who enter the center of this Temple but providing medical treatment is not the purpose of these activities.
All healing is self-healing. We naturally heal when we align Self, Community, Cascadia and Gaia.
CascadiaFire will have emergency medical personnel present but does not accept responsibility for unauthorized provision of medical services.
Hand drums, framedrums, singing bowls, thumb piano, handpan, harp, percussion.
Electrified instruments are not prohibited but need to be harmonious with group dynamic and sound levels.
Your voice is always welcome. Singing and poetry are encouraged.
Rhythm, melody and emptiness all interplay.
Music is for the ceremony, the dancers and the Fire.
CascadiaFire is not a “performance” venue; there is no “audience”. The afternoon Bardic offerings will provide opportunities for you to share your art.
Drums move the ceremony, celebration and dance but CascadiaFire is not a “drum circle”.
Showers will be available on the site.
Abundant fresh water is available for drinking and other uses.
Be aware and trusting in what you choose to bring. The basic guideline is take care of anything you bring. Composting and recycling facilities will be available. In general though: pack it in, pack it out. As a community we always leave a site in better shape than it was when we arrived.
CascadiaFire is a closed circle event so there are no late arrivals or early departures. Participants must arrive before 4:30pm Thursday, October 5, and leave no earlier than 11:00am on Sunday, October 8.
This agreement is important to maintain the magickal vessel and enhance the coherence of the gathering.
Day visits are not possible.
CascadiaFire is unique and amazing. See what you can do to rearrange your commitments to fully participate.
Cars will be parked in a designated and accessible area away from camping areas. You will be able to unload and load at set-up and closure.
CascadiaFire advises using a cabin or an RV if camping is not feasible.
Very limited cabin housing options may be available at an additional cost. Please contact the registration team as soon as possible so we can work together to serve your needs; include the focus of your message in the subject.
CascadiaFire will be what we make it, together. This event is a community creation hosted by CascadiaFire, Inc., a membership nonprofit organization. There is no producer or paid staff.
A cultural norm within the Fire Circle community is the healthy expectation that each and every participant will be part of at least one work shift during the event.
You can be one of the Co-Creators who makes CascadiaFire a beautiful gathering. Work teams and other opportunities to share your talents and enthusiasm can be directed to the signup form at cascadiafire.com/cocreators.
You must be pre-approved to be a Village Builder at CascadiaFire.
There are a limited number of Village Builders, so act early and email activate@cascadiafire.com with your request and a summary of your relevant experience.
CascadiaFire Facebook Group and CascadiaFire Hive Google Group
Announcements will be posted on the CascadiaFire Facebook group and the CascadiaFire Hive Google group. Both groups are private so they require you to apply and be accepted; approvals usually occur within a short time.
You are invited to the CascadiaFire Hive group. This Google group enables members of the CascadiaFire community to communicate directly via email and as such frees us up from the confines of Facebook. Once you accept this invitation and join the group, send email to cascadiafire-hive@googlegroups.com and everyone in the group will receive it.
Much needs to happen before, during and after CascadiaFire to bring it to full flowering!
CascadiaFire is an inclusive community gathering with accessibility and diversity as core cultural values.
If mobility issues are a concern for you please contact the registration team to communicate your needs as soon as possible; please include the focus of your message in the subject.
Most but not all of the event site is wheelchair accessible.
Festive, theatrical and magickal attire rich with meaning is invited.
Craft a different theme for each night; even for different phases of a night. The overall themes across fire circles and magickal gatherings is
- coming together;
- invoking, activating and celebrating; and
- assimilating, connecting and rippling outward
Alchemical Fire Circles customarily do Black, White and Red for the three nights, respectively. These colors represent phases in the alchemical process of transmutation.
Another sequence to embody might be: Cascadia – green, blue and earthy; Fire Family – red and gold; Child and/or The Fool – innocence, discovery, emergence, playful joy.
Bring layers for temperature flux – internal and external. Remember you can keep your gear and costumery at your nest.
No. The site is not equipped for water, sewer or power hookups.
The is no additional fee for RV or camper vans.
During the registration process only the driver will be asked to register the vehicle.
Camp Clark, the CascadiaFire site, will accommodate a limited number of RVs and camper vans near the main event. You must request a space at least two weeks prior to the event. Requests will be addressed on a first come first serve basis. Email activate@cascadiafire.com with your request.
Note that no electrical, water or sewer hookups are available. No generators are possible or allowed.
Food preparation and cook stoves are allowed at campsites, although we hope you share meals with your co-creators.
Small closely managed fires are allowed in designated locations at campsites.
By 2:00pm Sunday, October 8. No exceptions are possible.
Check-in is open on Thursday, October 5 from 12:00pm – 4:30pm.
No late arrivals.
Note: there is no reliable cellphone reception at the site!!
Village builders will be arriving on Wednesday, October 4 – with specific prior arrangements.
Refund requests follow the following schedule; any refund request must be received by the registration team by the dates listed:
- 100% refund (less Paypal fees) before August 31, 2023
- 75% refund (less Paypal fees) before September 14, 2023
- 50% refund (less Paypal fees) before September 21, 2023
- No refund after September 21, 2023
All refunds will be issued via check or PayPal within 30 days.
Donations to support participants with financial hardships are invited. Donations are not considered part of the Registration fee and cannot be refunded.
Registration is transferable if you are not able to participate as planned. However, you may not transfer your registration to another person without explicit confirmation from the registrar first! Any such new person will need to complete registration process. If a registration is transferred to someone improperly, CascadiaFire reserves the option to deny them entry.
CascadiaFire registration is through the online form accessible at cascadiafire.com/register.
Make sure to download, read and sign the waivers to bring with you to the event.
Registration by mail or in person is not available.
Registration opens in May 2023. The number of participants is limited to 111.
Financial assistance available. If you know in your Heart that it is your Will to dance around the Fire this community can make that happen.
If your financial situation might make it impossible for you to participate or if you want to contribute to the scholarship fund please contact the registration team and include “Hardship Support” in the subject.
Everyone is encouraged to donate to the Scholarship fund to support members of our community in being part of CascadiaFire. The Registration form provides for such contributions.